Automate Your Education Admin with AI Agents

Enrollment follow-up, course reminders, student progress tracking, and certificate delivery. Describe the task in one sentence, the agent does it across your apps.

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AGENT

Reply to every new course inquiry the second it lands

Score inquiries by how likely they are to enroll

Send every new student their full welcome package

Flag students who are falling behind on their coursework

Brief every instructor before their session tomorrow

Chase students with outstanding tuition payments

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Any Education Task. One Message. Done.

New inquiries, course reminders, progress reports, certificate delivery. Tell the agent what you need and it works across your LMS, Gmail, Google Sheets, and 1,500+ apps.

Get Work Done With Simple Chat Messages

Check the 'New Inquiries' tab in Google Sheets for anyone added in the last 30 minutes. For each one, send a personalized email via Gmail that mentions the specific course they asked about, the next intake date, and a link to book a 15-minute info call or enroll directly. Add the inquiry to the 'Active Leads' tab in Google Sheets with their name, email, course interest, and timestamp. Post a notification to the enrollments channel in Slack with their name and the course they asked about.||

5 new course inquiries replied to and logged. Slack channel updated.

New Inquiries Contacted — Last 30 Minutes

Status	Name	Course Interest	Source	Action
🟢 Emailed	Ananya Mehta	Data Analytics Bootcamp	Website form	Intro email + booking link sent
🟢 Emailed	James Okafor	UI/UX Design Certificate	Google Ads	Intro email + next intake date sent
🟢 Emailed	Priya Iyer	Digital Marketing Course	Instagram	Intro email + booking link sent
🟢 Emailed	Chen Wei	Python for Beginners	Referral	Intro email + enroll link sent
🟢 Emailed	Sara Nwosu	MBA Prep Workshop	Facebook	Intro email + booking link sent

Summary: All 5 inquiries replied within 60 seconds. Each email references the specific course asked about. Enroll and booking links included. Posted to #enrollments in Slack.

👇 Here's what your team could do with a single message.

1.Reply to every new course inquiry the second it lands

2.Score inquiries by how likely they are to enroll

Pull every new inquiry added to Google Sheets today. Score each one by enrollment-readiness signals: specificity of the course they asked about, whether they mentioned a timeline, whether they included their organization or role, and how quickly they responded to the initial email. Tag each lead as hot, warm, or cold in Google Sheets. Post the hot leads to the enrollments channel in Slack so they get called today, and add the scored list to the 'Lead Scoring' tab.

3.Revive prospects who inquired but never enrolled

Pull every inquiry from Google Sheets with no enrollment in the last 21 days and a status of 'warm' or 'interested.' For each one, draft a short personal check-in email via Gmail referencing the course they asked about, mention any relevant update like a new intake date or an early-bird offer, and include a direct enrollment link. Update the last-contacted date in Google Sheets and log the re-engaged leads in a 'Reactivation' tab.

1.Send every new student their full welcome package

When a new enrollment is added to the 'Enrollments' tab in Google Sheets, send the student a welcome email via Gmail with their course start date, login instructions for your LMS, the course schedule, and a link to a pre-course prep guide. Add them to the course roster in Google Sheets and post a welcome note to the student community in Slack.

2.Send course-start reminders to the whole cohort

Pull the list of enrolled students from the 'Enrollments' tab in Google Sheets for any cohort starting in the next 3 days. Send each student a personalized reminder via Gmail with the exact start time, the login link, what to prepare, and any tech requirements. Log the send in the 'Comms Log' tab in Google Sheets and post a heads-up to the instructors channel in Slack.

3.Answer a common student question across the whole cohort

Draft a clear, friendly answer to the student question provided. Send it via Gmail to every enrolled student in the current cohort pulled from Google Sheets. Post the same answer to the student channel in Slack so it's searchable for future students. Log the communication in the 'Comms Log' tab in Google Sheets.

1.Flag students who are falling behind on their coursework

Pull the progress data from the 'Student Progress' tab in Google Sheets. Identify every student who is more than 20% behind the expected completion pace for their cohort, has missed a live session in the last 7 days, or has not logged any activity in 5 days. For each flagged student, send a check-in email via Gmail with an offer to help and a link to book office hours. Post the flagged list to the instructors channel in Slack so someone can follow up personally.

2.Build a weekly progress snapshot for every active cohort

Pull the progress data from the 'Student Progress' tab in Google Sheets for every active cohort. Build a clean cohort summary showing average completion rate, number of students on track, behind, and at risk, and any assignments or sessions with low submission rates. Post the summary to the admin channel in Slack and save it to a 'Weekly Progress Reports' tab in Google Sheets.

3.Find students who completed a module and send them what's next

Check the 'Student Progress' tab in Google Sheets for any student who completed a module in the last 24 hours. For each one, send a congratulations email via Gmail with a brief overview of what's coming in the next module and a direct link to start it. Log the trigger in the 'Comms Log' tab in Google Sheets.

1.Brief every instructor before their session tomorrow

Check Google Calendar for all sessions happening tomorrow. For each session, pull the enrolled students from the 'Enrollments' tab in Google Sheets, note anyone flagged as at-risk in the 'Student Progress' tab, and draft a session brief via Gmail to the instructor with the student roster, attendance context, and any flagged students to watch. Add a prep reminder to the instructor's Google Calendar.

2.Build the schedule for a new cohort intake

Take the course name, start date, and session frequency provided. Build a full cohort schedule in the 'Cohort Schedule' tab in Google Sheets with every session date, time, and module name. Create the recurring calendar events in Google Calendar for the instructor and send the full schedule to enrolled students via Gmail.

3.Reschedule a cancelled session and notify everyone

When a session needs to be rescheduled, find the next available slot in Google Calendar that works for the instructor. Update the session in the 'Cohort Schedule' tab in Google Sheets, move the calendar event, and send a rescheduling notice to every enrolled student in the cohort via Gmail with the new date and time.

1.Chase students with outstanding tuition payments

Pull every enrolled student from Google Sheets with a payment status of 'overdue' or 'pending' in the 'Billing' tab. For each one, send a polite payment reminder via Gmail with the amount due, the payment link, and the due date. Update the last-reminder date in Google Sheets and post any payments more than 14 days overdue to the admin channel in Slack for a personal follow-up.

2.Issue completion certificates to students who finished

Check the 'Student Progress' tab in Google Sheets for any student who reached 100% completion in the last 24 hours. For each one, generate the certificate details, send a congratulations email via Gmail with the certificate attached or linked, and update their record in Google Sheets with the completion date and certificate number. Post the completions to the team channel in Slack.

3.Pull a compliance report for accreditation or audits

Pull the enrollment records, completion rates, assessment scores, and attendance data from the relevant tabs in Google Sheets. Build a clean compliance summary with total enrollments, completions, average assessment score, and dropout rate by cohort. Save the report to a 'Compliance Reports' tab in Google Sheets and send it to the admin email via Gmail.

1.Ask for a review right after a student completes

When a student is marked as complete in Google Sheets, wait one day, then send a warm congratulations and review request via Gmail with a direct link to your Google review page or course platform testimonials page. Log the request in the 'Reviews' tab in Google Sheets and post the completion to the team channel in Slack.

2.Turn happy completers into referrals

Pull every student who left a positive review or completed in the last 60 days from Google Sheets. Draft a personal note via Gmail thanking them for completing and asking if they know anyone who would benefit from the same course, with an easy way to refer them for a discount or bonus. Log who was asked in the 'Referrals' tab in Google Sheets.

3.Reach out to alumni about the next course or cohort

Pull your alumni list from Google Sheets filtered by the course they completed. Draft a personalized email via Gmail telling them about the next relevant course or a new advanced module that builds on what they already learned, with an early-access enrollment link. Log the outreach in the 'Alumni Touchpoints' tab in Google Sheets.

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Set It Once. Your Education Operation Runs Itself.

Instant inquiry replies, progress alerts, certificate delivery, payment reminders. Running on schedule or the moment something happens, whether you're teaching or asleep.

Automate recurring processes in 30 seconds.

Reply to every new course inquiry the moment it lands

When this happens...

App

Google Sheets

When

When a new row is added to the New Inquiries sheet

Then do this...

👇 No workflow builder. Set it up in plain English.

Reply to every new course inquiry the moment it lands

When a new inquiry is added to your inquiries sheet

When a new inquiry is added to the 'New Inquiries' tab in Google Sheets, send a personalized reply via Gmail mentioning the course they asked about, the next intake date, and a booking or enrollment link. Add them to the 'Active Leads' tab in Google Sheets with source and timestamp. Post the inquiry to the enrollments channel in Slack.

Send every new student their welcome package on enrollment

When a new enrollment is added to your enrollments sheet

When a new enrollment lands in the 'Enrollments' tab in Google Sheets, send the student a welcome email via Gmail with their start date, LMS login instructions, course schedule, and pre-course prep guide link. Add them to the cohort roster in Google Sheets and post a welcome message to the student channel in Slack.

Flag and check in with students falling behind

Every weekday at 08:00 AM

Pull the 'Student Progress' tab in Google Sheets. Flag every student more than 20% behind pace, with a missed session in the last 7 days, or with no activity in 5 days. Send each one a check-in email via Gmail with a link to book office hours. Post the flagged list to the instructors channel in Slack.

Brief every instructor before tomorrow's sessions

Every weekday at 06:00 PM

Pull tomorrow's sessions from Google Calendar. For each one, get the enrolled student list from Google Sheets, note any at-risk students from the progress tracker, and send the instructor a session brief via Gmail with the roster and flagged students. Add a prep reminder to the Google Calendar event.

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Education Playbooks Anyone on Your Team Can Run

New student onboarding, cohort launches, certificate campaigns, re-enrollment sequences. Same process, same polish, every single time, no matter who's running it.

Complete repetitive processes in clicks

Onboard a new student from enrollment to ready for day one

1. Student Details

Student Details

Fill fields below 👇

Student Name *

Student Email *

Enrolled Course *

Course Start Date *

2. Draft the Welcome Package

Agent

Draft a warm, personalized welcome email to Student Name at Student Email for the Enrolled Course starting on Course Start Date. Include LMS login instructions, the full course schedule, a pre-course prep checklist, and a link to the student community. Prepare the student record fields for logging in Google Sheets: name, email, course, start date, status as 'enrolled', and enrollment timestamp.

3. Add Student to Enrollment Roster

Add Row to SheetinGoogle Sheets

4. Send the Welcome Email

Send EmailinGmail

5. Create Pre-Start Check-In Reminder

Create EventinGoogle Calendar

👇 See use cases.

1.Onboard a new student from enrollment to ready for day one

How this Playbook works?

Enter the student's name, email, enrolled course, and start date. The AI agent drafts a personalized welcome email with LMS login instructions, the full course schedule, a pre-course reading list, and a link to the student community. It adds the student to the course roster in the 'Enrollments' tab in Google Sheets, sends the welcome email via Gmail, and creates a follow-up reminder in Google Calendar three days before the course starts to check if they have any questions.

2.Launch a new cohort from intake to first session live

How this Playbook works?

Enter the course name, cohort start date, session schedule, and instructor name. The AI agent builds the full cohort calendar in Google Sheets with every session date and module, creates recurring session events in Google Calendar and invites the instructor, then pulls the enrolled students for the cohort and sends each one a cohort-launch email via Gmail with the schedule, session links, and what to prepare. It posts a cohort-launch confirmation to the admin channel in Slack.

3.Run a re-engagement campaign for inactive students

How this Playbook works?

Enter how many days of inactivity counts as at-risk and the course to focus on. The AI agent pulls every student in that course from Google Sheets who matches the criteria, reviews what module they last completed, and drafts a personal check-in email for each via Gmail referencing where they left off and offering a short path to get back on track. It updates the last-contacted date in Google Sheets and logs the full campaign in the 'Reactivation' tab.

4.Issue certificates to an entire cohort at completion

How this Playbook works?

Enter the cohort name and the completion date. The AI agent pulls every student who reached 100% from the 'Student Progress' tab in Google Sheets, generates a certificate record for each with a unique certificate number, sends each student a congratulations email via Gmail with their certificate, updates their record in Google Sheets with the completion date and certificate number, and posts a cohort completion celebration to the team channel in Slack.

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Teach More. Chase Enrollments and Admin Less.

Describe your education task in one sentence. The agent does it across your apps.

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