Run the Event. Let the Agent Run the Busywork.

Vendor follow-ups, RSVP tracking, run-of-show prep, and budget updates. Describe the task in one sentence, the agent does it across your apps.

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EVENT PLANNER / COORDINATOR AGENT

Chase every vendor who hasn't confirmed yet

Gather and compare quotes from multiple vendors

Update the guest count from every RSVP that came in

Build a full run-of-show from the event details

Update the budget with every quote and invoice that came in

Draft a client status update on where the event stands

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Any Event Task. One Message. Done.

Vendors to chase, RSVPs to count, a run-of-show due tomorrow. Tell the agent what you need and it works across Gmail, Google Sheets, Slack, and 1,500+ apps.

Get Work Done With Simple Chat Messages

Pull the vendor list for [event name] from the vendor tracker in Google Sheets. Find every vendor marked as not yet confirmed or missing a signed contract. For each, check Gmail for the last email exchanged and how long ago it was. Draft a friendly follow-up to each unconfirmed vendor referencing where things stand and asking for confirmation by a clear date. Save the drafts to Gmail and post a summary of who's still outstanding to the events channel in Slack.||

5 unconfirmed vendors found. Follow-up drafts ready in Gmail.

Vendor Confirmation Status — Harper Wedding, Oct 12

Vendor	Type	Status	Last Contact	Action
🔴 Bloom & Co	Florist	No contract	9 days ago	Follow-up drafted
🔴 SoundWave AV	AV	Quote sent, no reply	6 days ago	Follow-up drafted
🟡 Grand Hall	Venue	Verbal yes, unsigned	4 days ago	Follow-up drafted
🟡 Sweet Layers	Cake	Awaiting final count	3 days ago	Follow-up drafted
🟡 Valet Pro	Parking	Quote requested	2 days ago	Follow-up drafted
🟢 Elite Catering	Catering	Confirmed & signed	1 day ago	None

Summary: 5 of 6 vendors still need action, 2 of them critical (florist and AV have gone quiet past a week). All 5 follow-up drafts are in Gmail ready to send. Recommend confirming Bloom & Co and SoundWave AV today since they're closest to the wire.

👇 Here's what your team could do with a single message.

1.Chase every vendor who hasn't confirmed yet

2.Gather and compare quotes from multiple vendors

For [event name], pull the quotes that have come in by email from vendors in Gmail for [service type, e.g. catering]. For each, pull out the price, what's included, the headcount it covers, and any deadline or deposit terms. Build a side-by-side comparison in a 'Quotes' tab in Google Sheets so you can see who's offering what. Flag the best value and any quote missing key details. Post the comparison to the events channel in Slack.

3.Send a vendor brief so everyone knows their role on the day

For [event name], pull the run-of-show and vendor list from Google Sheets. For each confirmed vendor, draft a short brief covering their arrival time, load-in details, where to go, their point of contact, and what's expected of them during the event. Personalize each to that vendor's role. Save the briefs to Gmail addressed to each vendor and post a note to the events channel in Slack that vendor briefs are ready to send.

1.Update the guest count from every RSVP that came in

Check Gmail and the RSVP form responses in Google Sheets for [event name] for any new RSVPs since you last updated. For each, mark them as attending, declined, or plus-one in the master guest list in Google Sheets, and capture any dietary note or accessibility request. Recalculate the confirmed headcount and note how it compares to the catering count. Post the updated numbers and any new dietary needs to the events channel in Slack.

2.Chase guests who still haven't responded

Pull the guest list for [event name] from Google Sheets and find everyone who hasn't RSVP'd with the deadline approaching. For each, draft a warm reminder email with the event details and a clear reply-by date. Save the drafts to Gmail. Update the guest list with who was chased and when, and post the count of outstanding RSVPs to the events channel in Slack.

3.Build a seating plan from the confirmed guest list

Take the confirmed guest list for [event name] from Google Sheets, including any noted relationships, groups, or requests. Build a seating plan that keeps groups together, honors the requests, and balances tables to capacity. Note anyone with dietary or accessibility needs by their seat. Lay the plan out in a 'Seating' tab in Google Sheets and post a summary with any unresolved conflicts to the events channel in Slack.

1.Build a full run-of-show from the event details

For [event name], pull the confirmed vendors, start and end times, and key moments from Google Sheets. Build a minute-by-minute run-of-show covering setup, guest arrival, each segment of the program, vendor cues, and breakdown. Assign a point of contact to each block. Save the run-of-show to a Google Doc and post the link to the events channel in Slack for the team to review.

2.Turn the run-of-show into a day-of checklist with owners

Take the run-of-show for [event name] from Google Doc. Break it into a day-of checklist with each task, its time, and who owns it. Group tasks by phase: load-in, pre-event, during, and breakdown. Create the checklist in a 'Day-Of' tab in Google Sheets so the team can tick items off live, and post the link to the events channel in Slack.

3.Build a countdown plan of what's due each week before the event

For [event name] on [date], work backward from the event date to build a week-by-week countdown plan: when to confirm vendors, send invites, finalize headcount, order rentals, and do the final walkthrough. Assign each task an owner and a due date. Add the plan to a 'Countdown' tab in Google Sheets and create reminders in Google Calendar for the key deadlines. Post the plan to the events channel in Slack.

1.Update the budget with every quote and invoice that came in

For [event name], pull new quotes and invoices from Gmail and match each to its line item in the budget tracker in Google Sheets. Update the actual cost against the estimate for each line, recalculate the running total, and compare it to the approved budget. Flag any category over its estimate. Post a summary of the current spend, remaining budget, and any overruns to the events channel in Slack.

2.Track which deposits and payments are due or overdue

Pull the payment schedule for [event name] from the budget tracker in Google Sheets. Cross-reference against payment confirmations in Gmail to see what's been paid. List every deposit or balance that's due in the next two weeks or already overdue, with the vendor, amount, and due date. Add a 'Payments Due' summary to Google Sheets and post the urgent ones to the events channel in Slack.

3.Show where the budget will land if nothing changes

For [event name], pull the budget tracker in Google Sheets with all estimates and actuals to date. Project the final total based on confirmed costs plus estimates for anything still open. Compare against the approved budget and flag which categories are driving any overage. Write a short projection summary to a Google Doc and post the bottom-line number to the events channel in Slack so the client can be warned early.

1.Draft a client status update on where the event stands

For [event name], pull the current vendor confirmations, RSVP count, budget status, and open items from Google Sheets. Draft a clear, reassuring client update covering what's locked in, what's still in progress, any decisions you need from them, and the next milestone. Skip the internal jargon. Save the draft to Gmail addressed to the client and post a note to the events channel in Slack.

2.Collect and summarize post-event feedback

For [event name], pull the post-event survey responses from the form in Google Sheets. Summarize the overall sentiment, the highest and lowest rated parts, and any recurring comment. Pull out a few representative quotes. Note anything to fix for next time. Write the feedback summary to a Google Doc and post the highlights to the events channel in Slack.

3.Build the post-event wrap report with final numbers

For [event name], pull the final headcount, the closed-out budget with actuals, the vendor list, and the feedback summary from Google Sheets and Google Docs. Assemble a wrap report covering attendance, final spend versus budget, what went well, what to improve, and vendor performance notes. Save it to a Google Doc and email it to the client via Gmail.

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Set It Once. The Event Admin Runs Itself.

Vendor chases, RSVP counts, payment reminders, countdown alerts. Running on schedule and on trigger whether you're at your desk or on site.

Automate recurring processes in 30 seconds.

Chase unconfirmed vendors every few days automatically

When this happens...

App

Clock

When

Every Tuesday and Friday at 09:00 AM

Then do this...

👇 No workflow builder. Set it up in plain English.

Chase unconfirmed vendors every few days automatically

Every Tuesday and Friday at 09:00 AM

Pull the vendor list for every active event from the tracker in Google Sheets. Find any vendor still unconfirmed or missing a signed contract. For each, draft a follow-up referencing the last exchange in Gmail and save it ready to send. Post a list of who's still outstanding per event to the events channel in Slack so nothing slips as the date nears.

Log every new RSVP the moment it comes in

When a new RSVP form response is submitted

When a new RSVP comes in, add the guest to the master list in Google Sheets, mark them attending or declined, and capture any dietary or accessibility note. Recalculate the confirmed headcount. If a guest flags a dietary need, add it to the catering notes and post it to the events channel in Slack so the count and the caterer stay in sync.

Send the daily headcount and open-items update before standup

Every weekday at 08:30 AM

For each event within 30 days, pull the confirmed headcount, outstanding RSVPs, unconfirmed vendors, and overdue payments from Google Sheets. Write a short status line per event. Post the morning rollup to the events channel in Slack so the team starts the day knowing exactly where each event stands.

Remind you of payments due before they go overdue

Every Monday at 09:00 AM

Pull the payment schedule across all active events from the budget tracker in Google Sheets. Find every deposit or balance due in the next 10 days. Cross-reference Gmail to skip anything already paid. Post the upcoming payments with vendor, amount, and due date to the events channel in Slack so nothing is missed and no vendor cancels over a late deposit.

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Event Playbooks Anyone on Your Team Can Run

Vendor sourcing, run-of-show builds, budget setup, post-event wraps. Same process, same rigor, every single time.

Complete repetitive processes in clicks

Run a full vendor outreach and quote comparison

1. Event & Service Scope

Event & Service Scope

Fill fields below 👇

Event Name *

Service Needed *

Headcount or Scope *

Location

2. Source Vendors and Build the Comparison

Agent

Search the web for vendors offering Service Needed near Location suitable for Event Name at the scale of Headcount or Scope. Draft a quote request for each. As replies come into Gmail, pull out the price, what's included, the headcount covered, and deposit terms. Build a side-by-side comparison, flag the best value, and note any quote missing key details.

3. Send Quote Requests via Gmail

Send EmailinGmail

4. Log Quote Comparison in Google Sheets

Add Rows to SheetinGoogle Sheets

5. Post Top Options to Slack

Send MessageinSlack

👇 See use cases.

1.Run a full vendor outreach and quote comparison

How this Playbook works?

Enter the event name, the service you need, and the headcount or scope. The AI agent searches the web for suitable vendors in the event's area, drafts an outreach email requesting a quote for the scope you entered, and tracks which vendors reply in Gmail. As quotes come in it pulls out the price, what's included, and the deposit terms, then builds a side-by-side comparison flagging the best value. The comparison gets logged in a 'Quotes' tab in Google Sheets and a summary of the top options gets posted to the events channel in Slack.

2.Build a complete run-of-show for an event

How this Playbook works?

Enter the event name, the date, and the start and end times. The AI agent pulls the confirmed vendors and key program moments from Google Sheets, then builds a minute-by-minute run-of-show covering setup, guest arrival, each program segment, vendor cues, and breakdown, assigning a point of contact to every block. It flags any gap where a vendor or owner is missing. The run-of-show gets saved to a Google Doc and the link gets posted to the events channel in Slack for the team to review and refine.

3.Set up an event budget and payment schedule

How this Playbook works?

Enter the event name, the total approved budget, and the main cost categories. The AI agent builds a budget tracker with each category, its estimate, and a running actual, then pulls any existing quotes from Gmail to pre-fill estimates where it can. It lays out a payment schedule with deposit and balance due dates per vendor. The budget and schedule get created in a Google Sheet, calendar reminders get set for each payment date, and a summary of the planned spend goes to the events channel in Slack.

4.Build a countdown plan working back from the event date

How this Playbook works?

Enter the event name and the event date. The AI agent works backward from the date to build a week-by-week plan of what's due when: vendor confirmations, invites, headcount deadlines, rental orders, and the final walkthrough, assigning each task an owner. It writes the full plan to a 'Countdown' tab in Google Sheets, creates reminders in Google Calendar for the key milestones, and posts the plan to the events channel in Slack so the whole team works to the same timeline.

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Less Chasing. More of the Event You Were Hired to Create.

Describe your event task in one sentence. The agent does it across your apps.

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