Let an AI Supply Chain Manager Run Your Procurement Busywork

Purchase orders, supplier tracking, quote comparisons, and spend reporting. Describe the task in one sentence, the agent does it across your apps.

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PROCUREMENT MANAGER AGENT

Turn a requisition into a ready-to-send purchase order

Chase every pending PO approval that's holding up an order

Compare supplier quotes and recommend the best value

Chase confirmations on every order that hasn't been acknowledged

Assemble the monthly spend report without opening a tab

Find every supplier contract coming up for renewal

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Any Procurement Task. One Message. Done.

A PO to raise, quotes to compare, a spend report due in ten minutes. Tell the agent what you need and it works across your ERP, Google Sheets, Gmail, and 1,500+ apps.

Get Work Done With Simple Chat Messages

Take this requisition: [paste details]. Pull the matching supplier, item codes, and last agreed prices from the vendor list in Google Sheets. Build a purchase order with the line items, quantities, unit prices, total, and delivery date. Flag any item where the requested price differs from the last agreed price. Log the draft PO in the 'Open POs' tab in Google Sheets and post a summary to the procurement channel in Slack for approval before it goes to the supplier.||

Purchase order drafted. 2 price flags raised.

Draft PO-4821 — Apex Industrial Supply

Item	Qty	Unit Price	Last Agreed	Line Total
🟢 Steel bracket M8	500	$1.20	$1.20	$600.00
🔴 Hex bolt 12mm	2,000	$0.18	$0.15	$360.00
🟢 Washer pack	50	$4.00	$4.00	$200.00
🔴 Lock nut M8	800	$0.31	$0.28	$248.00

PO total: $1,408.00 · Delivery requested: Jun 24

Flagged: 2 lines priced above the last agreed rate. Hex bolt up 20%, lock nut up 11%. Worth querying the supplier before approving, or check whether a newer contract price applies. The other 2 lines match agreed pricing. PO is ready to send once the flags are cleared.

👇 Here's what your team could do with a single message.

1.Turn a requisition into a ready-to-send purchase order

2.Chase every pending PO approval that's holding up an order

Pull all draft POs in the 'Open POs' tab in Google Sheets that are waiting on an approval. For each, note the approver, the value, the requesting department, and how many days it's been pending. Send each approver a direct reminder in Slack with their specific POs and the value waiting. Update the chase status in Google Sheets so nothing gets chased twice.

3.Match an invoice against its PO and goods received

Take this supplier invoice: [paste or attach]. Find the matching PO in the 'Open POs' tab in Google Sheets and the goods received note for it. Compare quantities, prices, and totals across all three. Flag any mismatch: over-billing, quantity differences, or prices above the PO. Log the three-way match result in the 'Invoice Matching' tab in Google Sheets and post any discrepancy to the procurement channel in Slack before the invoice gets approved for payment.

1.Compare supplier quotes and recommend the best value

Take these supplier quotes for [item or category]: [paste or attach]. Pull the line items, unit prices, lead times, and payment terms from each. Build a side-by-side comparison normalizing for quantity and delivery cost so they're truly comparable. Recommend the best value, not just the cheapest, factoring in lead time and reliability. Log the comparison in a 'Quote Comparison' tab in Google Sheets and post the recommendation to the procurement channel in Slack.

2.Source new suppliers for a part you can't get quickly enough

Take this item: [paste spec]. Search the web for suppliers that carry it, focusing on ones with reasonable lead times and minimum order quantities that fit our needs. For each, pull the company, what they offer, location, and any public pricing or contact detail. Add the candidates to a 'New Suppliers' tab in Google Sheets with a fit note for each and post the shortlist to the procurement channel in Slack.

3.Score your active suppliers on price, delivery, and quality

Pull the last 6 months of orders per supplier from the 'Open POs' and 'Deliveries' tabs in Google Sheets. For each supplier, calculate on-time delivery rate, price stability, and the count of quality issues or returns logged. Score each on a simple scale and rank them. Add the scorecard to a 'Supplier Scorecard' tab in Google Sheets and post the bottom performers worth reviewing to the procurement channel in Slack.

1.Chase confirmations on every order that hasn't been acknowledged

Pull all POs from the 'Open POs' tab in Google Sheets that were sent more than 2 days ago without a supplier confirmation. For each, draft a polite chase email to the supplier asking them to confirm receipt and the delivery date. Save the drafts to Gmail ready to send and log the chase in Google Sheets. Post the list of unconfirmed orders to the procurement channel in Slack.

2.Flag every delivery that's about to slip its due date

Pull all open orders from the 'Deliveries' tab in Google Sheets with a due date in the next 5 days. For each, check the latest confirmed status from the supplier and flag any that are at risk or already late. Note who's waiting on the order internally. Add the at-risk list to Google Sheets and post it to the procurement channel in Slack so the affected teams hear it before it holds them up.

3.Reconcile a delivery against the order it was meant to fulfill

Take this delivery or goods received note: [paste or attach]. Find the matching PO in the 'Open POs' tab in Google Sheets. Compare what was ordered against what arrived: quantities, items, and condition noted. Flag short shipments, wrong items, or damage. Update the 'Deliveries' tab in Google Sheets with the received status and post any shortfall to the procurement channel in Slack so a replacement or credit gets raised.

1.Assemble the monthly spend report without opening a tab

Pull all POs and invoices from the last month from the 'Open POs' and 'Invoice Matching' tabs in Google Sheets. Break spend down by category, by vendor, and against the budget figures in Google Sheets. Flag any category over budget and the biggest spend movements versus last month. Write a clear spend summary, update the reporting tab in Google Sheets, and email it to finance via Gmail with highlights posted to the procurement channel in Slack.

2.Find where you're overpaying across similar purchases

Pull the last 6 months of purchases from the 'Open POs' tab in Google Sheets. Group similar items bought from different suppliers or at different times and compare the prices paid. Flag every case where the same or equivalent item was bought at a higher price than available elsewhere. Add the savings opportunities to a 'Price Leakage' tab in Google Sheets with the potential saving and post the top ones to the procurement channel in Slack.

3.Break down spend by department for the budget review

Pull last quarter's purchases from the 'Open POs' tab in Google Sheets, tagged by requesting department. Total spend per department, compare against each one's budget in Google Sheets, and flag any department trending over. Draft a one-page breakdown in Google Docs with the numbers per department and the overspenders called out. Email it to finance via Gmail ahead of the budget review.

1.Find every supplier contract coming up for renewal

Pull all supplier contracts from the 'Contracts' tab in Google Sheets with a renewal or expiry date in the next 90 days. For each, note the vendor, annual value, notice period, and whether auto-renewal applies. Flag any where the notice window is closing soon so you don't get locked in by default. Add the list to a 'Renewals Due' tab in Google Sheets and post the urgent ones to the procurement channel in Slack.

2.Check a purchase against your procurement policy before it's placed

Take this proposed purchase: [paste details and value]. Check it against the procurement policy thresholds in Google Sheets: required number of quotes, approval level needed for the value, and whether the supplier is on the approved vendor list. Flag anything that doesn't meet policy and note what's needed to make it compliant. Log the check in Google Sheets and post any issue to the procurement channel in Slack before the purchase proceeds.

3.Find suppliers with expired insurance or missing documents

Check the 'Suppliers' tab in Google Sheets and the vendor document folders in Google Drive for any active supplier missing a current insurance certificate, tax form, or signed agreement. For each, note what's missing and how overdue it is. Draft a request email to each supplier for the missing document and save it to Gmail. Log the gaps in Google Sheets and post the list to the procurement channel in Slack.

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Set It Once. The Procurement Busywork Runs Itself.

Approval chases, delivery alerts, renewal reminders, spend reports. Running on schedule and on trigger whether you're at your desk or on a supplier call.

Automate recurring processes in 30 seconds.

Chase every pending PO approval each morning

When this happens...

App

Clock

When

Every weekday at 08:00 AM

Then do this...

👇 No workflow builder. Set it up in plain English.

Chase every pending PO approval each morning

Every weekday at 08:00 AM

Pull all draft POs in the 'Open POs' tab in Google Sheets waiting on an approval. For each, note the approver, value, and days pending. Send each approver a direct Slack reminder listing their POs and the value held up. Update the chase status in Google Sheets so nothing gets chased twice.

Draft a PO the moment a new requisition comes in

When a new requisition is submitted

When a new requisition is submitted, pull the matching supplier and last agreed prices from the vendor list in Google Sheets. Build a draft purchase order with the line items, quantities, prices, and total. Flag any line priced above the last agreed rate. Log the draft in the 'Open POs' tab in Google Sheets and post it to the procurement channel in Slack for approval.

Flag deliveries about to slip every afternoon

Every weekday at 02:00 PM

Pull open orders from the 'Deliveries' tab in Google Sheets due in the next 5 days. Check the latest confirmed status and flag any at risk or already late, noting who's waiting internally. Update the at-risk list in Google Sheets and post it to the procurement channel in Slack so affected teams hear it early.

Alert you when a supplier invoice doesn't match its PO

When a new supplier invoice is received

When a supplier invoice arrives, find the matching PO and goods received note in Google Sheets. Compare quantities, prices, and totals across all three. If anything doesn't match, log the discrepancy in the 'Invoice Matching' tab in Google Sheets and post it to the procurement channel in Slack before the invoice is approved for payment.

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Procurement Playbooks Anyone on Your Team Can Run

Quote comparisons, supplier onboarding, spend reviews, renewal checks. Same process, same rigor, every single time.

Complete repetitive processes in clicks

Run a full quote comparison and recommend the best value

1. Item & Quotes

Item & Quotes

Fill fields below 👇

Item or Category *

Required Delivery Date *

Maximum Acceptable Lead Time (days)

2. Normalize and Score the Quotes

Agent

Pull the line items, unit prices, lead times, and payment terms from each quote for Item or Category. Normalize prices for quantity and delivery cost so the quotes are truly comparable. Check each supplier against the scorecard in Google Sheets for past on-time and quality performance. Rule out any supplier whose lead time misses the Required Delivery Date or exceeds Maximum Acceptable Lead Time (days). Score the remaining quotes on price, lead time, and reliability, and recommend the best value with the reasoning.

3. Log Comparison in Google Sheets

Add Rows to SheetinGoogle Sheets

4. Post Recommendation to Slack

Send MessageinSlack

👇 See use cases.

1.Run a full quote comparison and recommend the best value

How this Playbook works?

Enter the item or category and attach the supplier quotes you've collected. The AI agent pulls the line items, unit prices, lead times, and payment terms from each quote, normalizes them for quantity and delivery cost so they're truly comparable, and scores each on price, lead time, and terms. It checks each supplier against the scorecard in Google Sheets to factor in past reliability. The full comparison gets logged in a 'Quote Comparison' tab in Google Sheets, and a recommendation with the best-value supplier and the reasoning gets posted to the procurement channel in Slack.

2.Onboard a new supplier from vetting to approved vendor

How this Playbook works?

Enter the supplier name and the category they'll supply. The AI agent searches the web for the company's background, checks their public reputation and any red flags, and pulls the documents you've collected to confirm insurance, tax forms, and a signed agreement are in place. It flags anything missing and drafts a request for the gaps. The vetted supplier gets added to the approved vendor list in Google Sheets with their terms, the document folder gets set up in Google Drive, and a summary with any outstanding items gets posted to the procurement channel in Slack.

3.Run a three-way match before approving an invoice

How this Playbook works?

Enter the invoice and the PO number it relates to. The AI agent finds the matching PO and goods received note in Google Sheets, then compares quantities, prices, and totals across all three documents. It flags over-billing, short deliveries, and any price above the agreed PO rate, and judges whether the invoice is safe to approve. The match result gets logged in the 'Invoice Matching' tab in Google Sheets, any discrepancy gets raised in the procurement channel in Slack, and a clean match gets marked ready for payment.

4.Build a spend analysis to find savings opportunities

How this Playbook works?

Enter the period and the categories to analyze. The AI agent pulls every purchase in that window from the 'Open POs' tab in Google Sheets, groups similar items bought across different suppliers and times, and compares the prices paid. It identifies price leakage, fragmented spend that could be consolidated, and suppliers where volume could earn a better rate. The findings get logged in a 'Savings' tab in Google Sheets with the potential saving for each, and a prioritized summary gets sent to finance via Gmail.

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Stop Chasing POs. Start Driving Savings.

Describe your procurement task in one sentence. The agent does it across your apps.

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